Tired of clutter in your Gmail app? Get control of your email with Inbox by Gmail

Many of us have learned to put up with cluttered email accounts. From messy contacts, to giving up on deleting spam and promotions, and to even not replying to important emails, we’ve just accepted the fact that email is downright messy.

According to the statistics at the Google Play Store, up to 5,000,000,000 users have downloaded the Gmail app created by Google to manage your Gmail email.

In 2014 Google decided to take email to the next level with Inbox by Gmail. Since its inception, Inbox has only been downloaded by 50,000,000 users. Using very basic stats, only 10% of you are actually using Inbox by Gmail. The slow adoption rate may be due to comfort – your Gmail app is doing good enough for you. It may also be due to the fact that new software can be confusing and intimidating. Put the excuses behind you and check out Google’s latest offering in Inbox by Gmail. You won’t regret it.

It’s time you get control of that messy email and take advantage of some of the most intuitive features available in any email apps.

Give it a try. Many people who have tried it took a little bit of time to get comfortable, but once they did they never went back. A little time invested up front can help streamline events in the future.

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Google Play Store – Inbox by Gmail
Apple App Store – Inbox by Gmail

Your email inbox should help you live and work better, but instead it often buries the important stuff and creates more stress than it relieves. Inbox, built by the Gmail team, keeps things organized and helps you get back to what matters.
• HIGHLIGHTS – Get the most important information without even opening the message. Check-in for flights, see shipping information for purchases, and view photos from friends right up front.

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• BUNDLES – Similar messages are bundled together so you can deal with them all at once. And get rid of them with one swipe.
• REMINDERS – More than mail, you can add Reminders so your inbox contains all the things you need to get back to.

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• SNOOZE – Snooze emails and Reminders to come back when you are ready to deal with them: next week, when you get home, or whenever you choose.
• SEARCH – Inbox helps you find exactly what you’re looking for— from your upcoming flight to a friend’s address— without having to dig through messages.
• WORKS WITH GMAIL – Inbox is built by the Gmail team, so all your messages from Gmail are here, along with the reliability and spam protection of Gmail. All of your messages are still in Gmail and always will be.

Getting started with Inbox

Get to know the new bundled labels in your inbox

Some of your messages are already sorted into labels like Promos, Social, and Finance. They’re bundled in your inbox so they take up less space and can be dealt with all at once.

Try out labels yourself:

Pin an email in a label

Pin emails you still need to read or follow up on.

  1. Open a label in your inbox like Promos or Finance.
  2. Open an email you want to make sure you take a look at later.
  3. Select Pin Pin.

Now you’ll see your email directly in your inbox, as well as inside the label. Use the switch at the top of your inbox to see a list of only your pinned items Pin Slider.

Learn more about labels.

Move an email into a different label

If you think an email should be somewhere else, you can move it.

  1. Open a label in your inbox like Promos or Finance.
  2. Open an email.
  3. Select “Move to” Move to.
  4. Choose another label listed under “Bundled in the inbox.”
  5. In the black bar at the bottom, you’ll see options to Undo or Always do this.

Learn more about moving emails in and out of labels.

 

Plan or procrastinate

Manage your to-do’s from your inbox. Add reminders for yourself or snooze emails and reminders until you’re ready to deal with them.

Try out reminders and snooze:

Create a reminder for yourself

Your reminders show up right in your inbox.

  1. Open Inbox.
  2. Go to the Create button .
  3. Select Reminder .
  4. Type in your reminder.
  5. Save.

Tip: Your reminder can help you get things done by including relevant information like phone numbers for people and businesses. As you’re creating a reminder, choose a suggestion that has an icon next to it. For example, “call Zack’s Pizza.”

Learn more about reminders.

Snooze an email until you get home

You can snooze an email to get it out of your inbox until you’re ready to get to it, whether that’s tomorrow, next week, or a specific date.

You can even snooze an email or reminder so that it shows up the next time you arrive at home, work, or a specific address. You’ll need to use your phone the first time you snooze to a place.

  1. Open the Inbox app on your phone.
  2. Open an email.
  3. Select Snooze Snooze.
  4. Choose Pick place.
  5. Choose Home.

The next time you arrive at home, you’ll get a notification on your phone and you’ll see your email at the top of your inbox.

Learn more about snooze.

Set up a repeating reminder

You can also use snooze to set up a reminder that repeats.

  1. Create a new reminder by going to Create and then Reminder .
  2. Type in something you need to do regularly.
  3. Select Snooze Snooze.
  4. Choose Pick date & time.
  5. Choose the first day for your reminder. Then, choose a time.
  6. Click Does not repeat and choose one of the options.
  7. Save your reminder.

View and edit snoozed items

You can see everything that’s snoozed in the main menu Main menu under Snoozed. Repeating reminders have an icon on the right to help you find them Repeating. You can open the repeating reminder to make changes that will affect all future reminders in the series.

Learn more about reminders.

 

Clear away stuff you’re done with

When you’re done with an email or reminder, mark it done Mark done to move it out of your inbox.

Try marking as done:

Mark a reminder or email as done

You can mark emails or reminders as done right from your inbox without opening the email:

  1. Find an email that you don’t need in your inbox anymore.
  2. On mobile, just swipe right. On a computer, move your mouse over an email or reminder and click Mark done Mark done on the right.

You can see everything you’ve marked done by going to the main menu Main menu and choosing Done. Your done items are always there so you can search for them whenever you need them.

Learn more about marking done.

What about delete?

If there’s an email you need to delete, you can open the email, select “Move to” Move to and choose Trash. Keep in mind that messages in Trash are permanently deleted after about 30 days.

Learn more about deleting.

Sweep away multiple emails at once

Sweep Sweep helps you keep your inbox clean by marking unpinned emails in a section as done. You can use sweep to clear out a bunch of older messages or to empty out labels with less important emails.

You can try sweep and then click Undo right afterward:

  1. In your inbox, go to a bundled label that has emails you don’t need to read, like Social.
  2. Pin Pin any emails you want to keep in your inbox. Tip: Pin multiple emails without opening them by selecting the sender images on the left of each email and clicking Pin Pin.
  3. In the top right, click Sweep Sweep. Make sure you choose the sweep icon for that label.
  4. If you need to undo, look for the UNDO option in the black bar at the bottom after clicking Sweep.

Learn more about sweep.

 

Organize your inbox the way you want it

The labels that come in your inbox, like Promos and Finance, are yours to customize. Plus, you can create your own labels.

Learn more about what you can do with labels:

Check out label settings

For labels that you don’t need to check very often, you can set the label to only show once a day or once a week. And if you don’t want your emails grouped together, you can turn off bundling so messages show up individually instead.

Here’s how to check your label’s settings:

  1. Open a label in your inbox. Or go to the main menu Main menu and find your label.
  2. Select the Settings icon Settings. On mobile, it’s at the top. On a computer, it’s next to the label’s name in the main menu.

Learn more about label settings.

Create your own labels

You can create your own labels and choose to have emails automatically added to them. If you already use labels in Gmail, your labels are already listed in the main menu Main menu. But they won’t show in your inbox until you turn on bundling in the label’s settings.

Learn more about custom labels.

How features in Inbox and Gmail work together

Table comparing common actions

Some features work just the same in Gmail and Inbox, like archive and done. For some other Gmail actions, there’s an Inbox feature that does something similar, but works a bit differently.

Common actions that are the same
Gmail Inbox
Archive Done Mark done
Delete Move to Trash Move to
Report spam Move to Spam Move to
Compose Compose
Common actions that are similar
Gmail Inbox
Star Pin Pin
Read later (mark as unread) Snooze Snooze
Email yourself Create a reminder
Organize with inbox categories Bundle labels in your inbox
Create labels & filters Create custom labels & automatically add emails
How actions in Inbox affect Gmail

Your emails are synced between Gmail and Inbox, so in general, what you do in Inbox also happens in Gmail. Here are a few important examples:

  • Moving an email to Trash in Inbox deletes it in Gmail.
  • If you create or delete a label in Inbox, it will be created or deleted in Gmail.
  • When you automatically add emails to a label, or choose the “Always do this” option when moving emails, a filter will be created in Gmail.

Some features that are only in Inbox won’t carry over. For example, reminders aren’t visible in Gmail.

Settings in Gmail that carry over to Inbox

Some settings can only be changed in Gmail, but they’ll carry over to Inbox. Here are a few examples:

  • Vacation responder
  • Filters that delete or forward emails
  • Turn keyboard shortcuts on or off
  • Sending mail as a different address
  • Importing and forwarding emails

How to guide from Google.com.

 

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